Allegis Group, Inc

  • Accounts Payable Manager

    Job Locations US-MD-Hanover
    Job ID
    2019-1215
    Category
    Purchasing/Procurement
    Type
    Regular Full-Time
  • Overview

    The Accounts Payable Manager is responsible for providing oversight and direction to the Accounts Payable team and all aspects of AP Operations.  The AP Manager oversees day to day operations of the high-volume processing of the Accounts Payable department.  The individual will ensure implementation and compliance with key internal controls; identify and implement process improvements to increase efficiency and accuracy; maintain the document imaging system and assist with ongoing automation project initiatives; interface with ACS and OpCo customers and AP teams; and handle vendor relation issues related to AP.  This position will be responsible for management and development of 8 AP processors. 

    Responsibilities

    Essential Functions:

    • Must understand the complete life cycle of payables
    • Ensure proper and timely payment of company-wide expenditures
    • Ensure proper GL coding of expenditures and communication of coding changes
    • Regularly audit operations to ensure policies are followed and maintained consistently
    • Support Operating Companies and Affiliated Companies with Accounts Payable functions and be liaison with Corporate Services Departments
    • Maintain relationships with corporate departments including Financial Reporting, Procurement, Treasury, and IS Technical Support
    • Ensure workload is evenly distributed
    • Provide oversight and direction on ongoing projects and tasks
    • Identify and solve functional/technical problems in PeopleSoft FS
    • Identify and implement process improvements
    • Manage Purchasing Card Program and maintain good working relations with Banks
    • Prepare & issue 1099 Forms to vendors and report payments to IRS
    • Regularly engage with OpCos and provide formal communication and training on policy changes, updates and statues
    • Work in online banking systems to initiate and/or approve wires, stop payment on checks, and maintain electronic funds transactions
    • Work in online purchasing card systems to monitor transactions for compliance to policies for fraud, employee misuse, etc.
    • Act as back up for essential AP functions including voucher builds, express checks, and vendor administration

    Supervisory or Management Responsibility:

    • Supervise AP team members including AP Processors, Pcard Associates, and Vendor Administrator
    • Hire, train, coach, and manage staff

    Budget Responsibility:

    • Assist with the development and tracking of department operating budget

    Qualifications

    Minimum Education and/or Experience:

    • 5+ years of management experience are required to include management in accounts payable specifically

    Skills/Abilities:

    • Must have strong leadership, organizational and communication skills (both written and verbal)
    • PeopleSoft and Excel experience preferred
    • Must be able to prioritize situations, solve problems and make decisions
    • Ability to work in a team environment
    • Detail-oriented; strong data entry skills
    • Strong organizational and analytical abilities
    • Professional presence
    • Ability to work independently
    • Ability to effectively multi-task in a fast paced environment
    • Critical thinking skills required to identify opportunities for process improvement for implementation within ACS Accounts Payable and/or driving consistency across OpCos

    Core Competencies:

    • Customer Service
    • Building Relationships
    • Business Knowledge / Organizational Acumen
    • Self-Motivation/Self Starter
    • Leading Self and Others

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