Allegis Group, Inc

Payroll Specialist

Job Locations CA-ON-Mississauga
Job ID
Regular Full-Time


​Job Summary:


Our Canadian corporate office has an immediate need for a Payroll Specialist to join the team. Working under general supervision, the Payroll Specialist's responsibilities will include preparing and auditing our weekly payroll, calculating special payments and liaising with employees in our branch offices across Canada.


A major focus on customer service and the ability to adapt and handle multiple tasks concurrently will be essential in this position.  


Essential Functions:

  • Produce paycheques accurately and in a timely manner using PeopleSoft
  • Enter and/or audit personnel changes (hires, terminations, promotions, transfers etc)
  • Process special payments, employee time off, tax updates, banking updates etc
  • Create and manage off-cycle payments – bonuses, pay adjustments, retro payments
  • Complete additional processes as needed – garnishments, final paycheques, expatriate payments
  • Resolve discrepancies on employees' wages and taxes
  • Review and update changes based on edit reports from PeopleSoft
  • Monitor and resolve employee payment issues with banking institution
  • Participate in year-end processes
  • Communicate policies and procedures to personnel and field offices on payroll issues
  • Process payments to governmental tax agencies and other vendors
  • Assist benefits team with benefits related items as required
  • Maintain knowledge of payroll related provincial laws across Canada
  • Develop value added procedures for departmental improvements and special projects
  • Other duties as assigned and required by the business' needs


Minimum Education and/or Experience:
  • ​CPA PCP certification
  • 2+ years experience in payroll processing
  • Post secondary education - College diploma or University degree is strongly preferred
  • Strong written and verbal communication skills
  • Skilled in Microsoft Office products including Word and Excel


  • Superior organizational and time-management skills, adaptable to changing priorities, deadlines and procedures
  • Energetic team player with proven interpersonal skills
  • Deadline-oriented and able to complete tasks with required sense of urgency
  • Strong attention to detail and ability to handle multiple tasks
  • Superior problem-solving abilities
  • Ability to work in a fast paced, service-oriented environment
  • Ability to maintain confidentiality and act with discretion, diplomacy, and patience
  • Available to work overtime when required
  • Experience with PeopleSoft an asset
  • Bilingualism (French) is an asset
Core Competencies:
  • ​Customer Service
  • Building Relationships
  • Business Knowledge / Organizational Acumen
  • Self-Motivation/Self Starter
  • Leading Self & Others


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