Job Summary:
The Payroll Specialist acts as the main resource for payroll administration and support. Responsibilities will include preparing and auditing our weekly payroll, calculating special payments and liaising with employees in our branch offices across Canada.
In Office Requirement:
Required in-office presence at least 4 days per week
Essential Functions:
• Produce paycheques accurately and in a timely manner using PeopleSoft
• Enter and/or audit personnel changes (hires, terminations, promotions, transfers etc)
• Process special payments, employee time off, tax updates, banking updates etc
• Create and manage off-cycle payments – bonuses, pay adjustments, retro payments
• Complete additional processes as needed – garnishments, final paycheques, expatriate payments
• Resolve discrepancies on employees' wages and taxes
• Review and update changes based on audit reports from PeopleSoft
• Monitor and resolve employee payment issues with banking institution
• Participate in year-end processes
• Communicate policies and procedures to personnel and field offices on payroll issues
• Process payments to governmental tax agencies and other vendors
• Assist benefits team with benefits related items as required
• Maintain knowledge of payroll related provincial laws across Canada
• Develop value added procedures for departmental improvements and special projects
• Other duties as assigned and required by the business’ needs
Minimum Education and/or Experience:
Post-secondary diploma or degree strongly preferred.
Payroll Compliance Practitioner (PCP), preferred.
2+ years’ experience in Payroll processing required.
Skills/Abilities:
• Outstanding customer service skills
• Attention to detail and strong organizational skills
• Excellent verbal and written communication
• Action oriented and able to prioritize while handling multiple tasks
• Ability to work in a fast paced, service-oriented environment
• Ability to protect and maintain confidentiality of data
• Skilled in Microsoft office products including Word and Excel
• Bilingualism (French) is beneficial
Core Competencies:
• Build relationships
• Develop people
• Lead change
• Inspire Others
• Think critically
• Communicate clearly
• Create accountability
Benefits Overview:
Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid Short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Transportation benefits
Employee Assistance Program
Tuition Assistance
Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)
Salary Range:
$48,000 - $66,000
This position is bonus eligible.
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