Job Summary:

Collects, audits, and maintains personnel records for all internal and external employees.  Documents movement of files and traces missing files through reporting. Provide customer service support to Allegis Group operating companies with regards to the HR Records and I-9 Service Center processes.  This position also includes administrative duties such as photocopying, compiling records, filing, and preparing reports.

In-Office Requirement:

• Required in-office presence at least 4 days per week

Essential Functions:

• Audits employee personnel files to ensure they are compliant with company policies and government regulations (I-9 and E-Verify).
• Retains records in adherence to the company’s Records Retention Policy.
• Track and document the movement of employee personnel files which includes preparing and providing reports to field support leadership.
• Answers routine inquiries/questions from inside and outside the company on employment verifications.
• Provides customer support to the operating company Field Support Group relating to HR records, employment verifications and I-9 or E-Verify processes.
• Maintains employee work authorization data in HRIS.
• Retain Knowledge of company policies and employment documentation laws in regards to USCIS/E-Verify guidelines, document retention, and onboarding.

Minimum Education and/or Experience:

• Associates degree preferred.
• At least 2 years of administrative, customer service, or human resources experience preferred.

Skills/Abilities:

• Proficient with Microsoft Office – Outlook, Word, Excel, PowerPoint
• Must be able to communicate effectively, both orally and written
• Must be organized and detail oriented
• Must be able to work autonomously
• Must have strong customer service skills

Core Competencies:

• Build relationships
• Develop people
• Lead change
• Inspire Others
• Think critically
• Communicate clearly
• Create Accountability

Benefits Overview:

Benefits are subject to change and may be subject to specific elections, plan, or program terms.  This role is eligible for the following:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Salary Range:

$38,200 - $57,200

The position is bonus eligible

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at llara@allegisgroup.com or call 410-579-3526 for other accommodation options.